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Mon - Fri 09:00 - 17:00 Nairobi, kenya
Our Email
info@multivillas.co.ke
Telephone Numbers
020 2210424 0721 417132
Contact Us For More Info

Property Management

Property Letting

Marketing

We execute a marketing campaign and identify potential tenants to premises under our instructions through a vetting process that will guarantee
only reliable persons are offered a lease.

Lease Negotiations

We negotiate, on behalf of property owners, with potential tenants and achieve rental terms that are suitable and beneficial to our clients’ requirements. Thereafter we shall execute Letters of Offer on their behalf.
Upon signing of Letters of Offer we will ensure that the tenants execute formal Leases. This will be done in consultation with the clients’ Advocates. In so doing we will peruse the Leases to further ensure that the documents place our clients in the best contractual position.

Handover/ Takeover of Premises

We shall prepare accurate Inventory Schedules for purposes of handing/ taking over of premises upon execution or determination of tenancy with the tenants. In so doing, we will ensure that the conditions of the premises remain tenantable prior to occupation. Should there be need for any fit – outs we will liaise with you together with your appointed Architects or Engineers to approve the same.

Rent Reviews, Lease Renewals and Re – Lettings

We will effect rent reviews, lease renewals and re – lettings as they fall due by maintaining renewal diaries and appropriate tenancy schedules.

We will also, prior to carrying out the reviews or re – lettings, advise you on the obtaining letting terms and conditions during the review by way of valuation or rental assessments or in simple market reports that will enable you be updated on the performance of your property.

Property Management

As your property managers, we shall provide the following services: –

Rent Collection

We will collect all rent due on the due dates. Where the tenants (s) do not pay on the due dates as per the leases or tenancies, we shall institute measures to recover the outstanding amounts through use of distress or legal action as necessary.

Repairs

We will periodically inspect the property and prepare schedules of dilapidation that will form the basis of repairs. Where repairs are required we shall, in consultation with you obtain appropriate quotations from reputable firms/ individuals to undertake the works. Thereafter, we shall monitor the repair works to ensure that they are done to standard and that the service offered is not wanting.

Water and Electricity

These will be monitored on a monthly basis to ensure compliance by the tenants. Any matters arising will be picked up with the relevant utility company.

Ground Rent and Rates

We will collect these from the relevant statutory bodies and ensure they are paid in time to avoid penalties.

 

Monthly Reports

In order for you to monitor the performance of your property, we will prepare monthly reports showing the performance of the property. We will also prepare realistic yearly budget in which we will include total expected income, expenditure and the net income. This will form the basis of management of the property for the year and will be monitored and reviewed as the year progresses. Our report has the following content, depending on property type:

Commercial properties quarterly report summary
1. Income and Expenditure
2. Rent Debtors Analysis with action being taken for each and every tenant.
3. Letting Summary
4. Cleaning
5. Security
6. Lifts
7. Electricity
8. Water
9. Insurance
10. Land Rates and Land Rent
11. Repairs and Maintenance
12. Contracts Outstanding
13. Service Charge Audit
14. General Comments

Residential properties half yearly report summary

1. Income and Expenditure
2. Rent Debtors Analysis with action being taken for each and every tenant.
3. Letting Summary
4. Cleaning and Garbage collection
5. Security
6. Electricity
7. Water
8. Insurance
9. Land Rates and Land Rent
10. Repairs and Maintenance
11. Contracts Outstanding
12. Service Charge Audit (For apartments owned as sectional properties)
13. General Comments

All properties monthly report summary.

1. Income and Expenditure Analysis
2. Rent Debtors Analysis with action being taken for each and every defaulter
3. Repairs Analysis
4. Letting Analysis

General Comments

Insurance

We will carry out insurance assessment and organize for the property to be adequately insured in consultations with you as the Landlord.  We will also advise on the covers that we deem necessary such as Fire and Peril, Earthquake, Loss of Rent, and Public Liability.

 

Tenant Complains

 Our role here will be to attend to issues raised by the tenants and keep you updated on the same.  We will therefore be acting as a bridge between the Landlord and the tenant.  Any loss or damage suffered by the property as a result of the tenant’s negligence will be captured and the tenant will be compelled to have the same replaced at his/her cost and consequence.

 

Insurance

We will carry out insurance assessment and organize for the property to be adequately insured in consultations with you as the Landlord. We will also advise on the covers that we deem necessary such as Fire and Peril, Earthquake, Loss of Rent, and Public Liability.

Tenant Complains

Our role here will be to attend to issues raised by the tenants and keep you updated on the same. We will therefore be acting as a bridge between the Landlord and the tenant. Any loss or damage suffered by the property as a result of the tenant’s negligence will be captured and the tenant will be compelled to have the same replaced at his/her cost and consequence..

Sale of Property

Should you wish to dispose of or acquire property, we will provide you with the following, subject to agreement: –

(a) Advise you on the Market Value for sale purposes;

(b) Discuss with you a Marketing Strategy;

(c) Execute the marketing by way of advertising, showing of property to potential buyers, receiving offers and communicating

(d) Once an these to you;acceptable offer has been agreed upon, we will prepare the letter of offer and collect the initial deposit;

(e) On the basis of deposit received and the signed letter of offer, we will communicate with your Advocates for the preparation of the Sale Agreement to be executed by the Vendor and Purchaser.